Building Others Through Christian Principles

Academic Policies

Academic Policies:

Academic Load

A full-time student must carry at least twelve (12) hours each semester.  No student will be allowed to carry more than a normal load of seventeen (17) hours during his first semester without special permission from the Academic Dean.

The maximum number of hours any student may carry is twenty-one (21) semester hours, and only if he has an “A” average for the previous semester.  For a student with a “B” average for the previous semester, eighteen (18) hours is the maximum.

Transfer Credits:

Evaluation of Transfer Credit

In no case will Southeastern be obligated to accept transfer credits from other institutions unless those subjects qualify the student for the course of study offered by this institution, nor will transferred credits be accepted for graduation requirements unless they are satisfactory substitutes for subjects listed as requirements in this catalog.

Credit from all institutions accredited by a CHEA and/or U. S. Department of Education recognized agency will be received at face value, but all work accepted from that institution must comply with Southeastern Baptist College’s satisfactory academic progress policy and procedures.

Credits given for subjects pursued at Southeastern are measured in semester hours, and all transferred hours will be accepted at their semester hour equivalency.

Credit earned through educational experiences in the armed services and military schools will be awarded as recommended by the American Council on Education. Each student must take at least 15 hours at Southeastern to qualify for an associate degree and 30 hours to qualify for a bachelor’s degree.

Credits transferred from accredited institutions are reproduced on the permanent records of Southeastern Baptist College. Only courses accepted toward a degree at Southeastern are used to determine GPA. Some D’s may be considered for transfer if the resulting GPA is at least 2.0.

NOTE: A student at Southeastern Baptist College who plans to transfer to a four-year college may enroll in courses equivalent to those taken by freshmen and sophomores at the four-year college. That student should obtain a copy of the catalog of the four-year college and use it as a guide in selecting courses at Southeastern. The student should contact the four-year college and receive a written guarantee that credits will transfer.

Transcripts of Credits at Southeastern

Transcripts are kept on all credits earned at Southeastern.  For each semester hour credit given, the student must meet class 50 minutes per week for at least 15 weeks or the equivalent.

The office of the registrar will issue a transcript of credits for any student applying for admission to another college or applying for employment, unless the student’s financial accounts are in arrears, or he has an unsatisfactory Student Ministries or chapel attendance record.  Transcripts provided free of charge.

Veteran Approval

Southeastern Baptist College meets all requirements for training students under the G.I. Bill. No veteran or war orphan will be enrolled for assistance from the Veterans’ Administration except as a candidate for a degree, diploma, or certificate. Veteran students are given priority status concerning the registration process and enrollment.


A two-day registration period is held at the beginning of each semester during which time the student is expected to fill out forms, choose the necessary courses, properly arrange the class schedule with the approval and aid of an advisor, settle his accounts with the business office, and purchase textbooks.  Registration begins at 9:00 a.m. on the dates scheduled.

In order to complete registration, each student must remit full payment for tuition, room, and fees, or make other arrangements with the financial officer.


In the event that an emergency situation disrupts the instructional activities of a student, an instructor, or the institution as a whole, this plan is to be followed in order to ensure the continuity of instruction.

Disruption Concerning a Student
A student who has a personal issue that hinders his/her progress in or completion of a course should take the following steps:

1. Contact his/her instructor as soon as the disruption is identified in order to begin making a plan for completing the course. This plan could involve completing the course online, if it is an on-campus course, or taking an “incomplete” and making arrangements to get the coursework completed in a timely manner.

2. Contact the Academic Dean as soon as the disruption is identified so that he can be of assistance and offer guidance to the student and his/her instructor as a contingency plan is made. The plan will be approved by the Academic Dean.

Disruption Concerning an Instructor
An instructor who has a personal issue that hinders his/her ability to teach his/her course, whether briefly or more long-term, should take the following steps:

1. Contact the Academic Dean as soon as the disruption is identified so that a contingency plan can be made to continue the instruction of the coursework. This plan could involve teaching the course online, if it is an on-campus course, or taking a leave of absence and having a substitute qualified instructor complete the course’s instruction. Alternate qualified instructors are on file in the office of the Academic Dean; any substitute will be selected by the Academic Dean.

2. Contact the course’s enrolled students to explain the contingency plan decided upon by the instructor and the Academic Dean. Prepare students for any changes to the format or schedule.

Disruption Concerning Campus-wide Operations
If an evacuation or suspension of on-campus operations is necessary, the following steps will be taken by the Administration:

1. The Administration will meet to determine the best course of action to continue instructional activities taking into consider the nature of the disruption, and its projected timeline. Instructors will then be notified via email and/or phone and given further instructions.

2. Students will be notified as soon as possible by email, with the Academic Dean describing the nature and scope of the disruption, along with the contingency plan/instructions. On-campus instruction will be continued by distance learning methods, and online instruction will continue unaffected by the disruption.

The institution will maintain a current database of all the contact information of students, instructors, and staff members — including phone numbers, email addresses, and emergency contacts — in order to expedite communication efforts during emergency situations.

In the event that the institution has to permanently close, the Administration will follow our accrediting agency’s (ABHE) “Policy on Closing an Institution” (p. 166)

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